Free invoices to download

For instance, on every template you create, there will be those elements that are the same, such as:. Then, you will adapt and add information into each invoice, but your format will stay consistent thanks to the template. For instance, if the client has already paid you, and the invoice is simply being sent as a record-keeping document for both sides, the invoice should clearly state PAID. You want to help your client with their record-keeping and book-keeping, and ensure you get paid in full and on time.

Getting it right the first time will help you avoid the unpleasantness of having to contact a client about an unpaid invoice, or contact them because you made a mistake on the invoice. However, while you may think you only need to invoice clients when work is complete, there are times you will invoice before the completion of a project.

There may be milestones established by the client, with payment terms attached to each milestone. You would then invoice at the completion of each milestone. Or, you may enter into an agreement with some clients to work on a retainer basis. In that instance, you will want to set up recurring payments, but you may still consider invoicing as means of keeping good records.

If the retainer agreement is for monthly work, you can invoice on a monthly basis. There are still many small businesses that use paper invoices and invoice templates.

Using this format, you create the invoice, print it, and mail it to your client. For all these reasons, we recommend an electronic or online invoice system. For instance, if you choose a poor template, that could mean you would repeat the same mistakes over and over again. If you continue to use a poor template, you could run into problems with multiple clients. Poorly managed invoice processes can lead to dissatisfied customers, and that could lead to less work for you and your business.

Here is a sample invoice template :. This is a clear invoice, easy for the client to read, and therefore easy for the client to pay. First, set up a Bonsai account. The only information you need to enter is your name and email address. The first step will be to insert the client information, the project name, and what type of invoice you are creating - in this example, we are doing a one-time invoice:.

The invoice template will open, and you can then build your invoice. You can add a logo and banner, to show off your brand to the client. Then you insert the item name, number of units, and your rate. You can set a late fee of whatever percentage you choose. You also add a payment method. When the invoice is ready, there is a confirmation page where you add a message to the client, click send, or schedule it to be sent automatically:.

Using Bonsai is extremely easy and intuitive: let us make your life easier while you focus on the work that you love. Level your game up even more by using our online signature maker. Having a section in your templates for late fees can be a touchy subject for some freelancers. You likely want to work with those clients again, so you may wonder, will late payment terms turn off a client?

They should understand that you need cash flow too, so those terms should encourage them to make payment promptly. But there are other reasons to add late fees to invoices. It establishes you as a professional, running a business. It actually provides you with compensation if the client is late, since your cash flow is affected by non-payment. Also, it takes away any negotiation if payment is overdue. In fact, it helps to include late fees in the terms of the original contract.

That removes any surprise when the client gets your invoice. For instance, Bonsai contracts and invoices already include this type of language. Second, be sure you actually completed the work to the satisfaction of the client. If you send an invoice for unfinished work, or for work that the client still wants to discuss with you, having a late fee may only aggravate the relationship. And remember, you can always waive the fee if there are extenuating circumstances, like a client who happened to be on vacation when the invoice was sent.

There may be laws in your jurisdiction regarding the amount you can charge, but in any event, you want the late fee to be an incentive and not a punishment. That percentage should be clearly stated on the original invoice. Your payment window should also be fair.

A fair term is 15 days, at which point you would resend the invoice with the late fee included in the total. A friendly reminder email with the invoice can then be sent to the client. First, in the initial contract template, invoicing terms including late fees are clearly stated:. Then, in the invoice template, the late fee is a line item with clear language explaining the terms.

You can set the percentage that you want, but be sure it matches the original contract. Unfortunately, there are instances when you may have to end a relationship with a client due to chronic late payment or non-payment.

Running a freelance business means wearing a lot of different hats, and it all takes time. Administrative tasks, in particular, take time away from your creative work. It also shows professionalism on your behalf, and respect for your clients. Now you know how about invoicing and invoice templates, to help make the task easy, convenient and efficient. Bonsai Workflow. Look professional, win more clients and manage your business from one place. Bonsai Tax. With this combination of unique invoice design and personalized logo your free printable invoices will look like a million bucks.

Sign In. Create Invoice Now! Brand new templates now available. Click to see! Excel and Word templates for invoices include basic invoices as well as sales invoices and service invoices. Sales invoicing templates itemize purchases and can calculate totals and special discounts automatically.

With service-specific templates for an invoice, you can enter quantities and unit costs for labor and sales and even adjust the invoice template to double as a receipt. You can even download an invoice template that lets you sign up for Microsoft invoicing. Designed for small businesses, this system helps you get paid fast using great-looking invoice templates and online payments.

Choose from our wide range of templates of invoices to make your billing statements better. So, we have over free invoice templates created by professional graphic designers.

Plus, you can upload your own business logo or use one of our free professionally designed logos. Also, your brand is yours. We never add the Invoice Home logo to your invoices.

With Invoice Home you can easily edit and save our invoice templates as PDF files and print them in just a few clicks.

Alternatively, you can email your saved invoice template to your clients without ever having to download it.

Whatever you decide, you can sleep easy knowing that all your records are safely saved on your account. So, you can print or email them at any time, as many times as you need to. Cash only businesses are few and far between.

Why should your business be any different? Download Free Invoice Templates Professional invoice templates for modern businesses. Download Template. Canva Invoice Design 1 Ready-to-use free invoice templates designed with Canva design tool. Use Template Design.